Executive Personal Assistant & Administrative Specialist (Bali, Indonesia)

Are you a highly organized, detail-oriented professional with a passion for seamless administrative support? Private Advertiser is seeking a dynamic Executive Personal Assistant & Administrative Specialist to join our growing team in the vibrant heart of Bali (Canggu). As a top-tier advertising agency, we are committed to delivering exceptional service to our clients, and your role will be pivotal in ensuring that our operations run smoothly and efficiently.

In this role, you will be the backbone of our administrative team, managing a wide range of tasks that keep our business running. You will handle everything from scheduling appointments and managing travel arrangements to coordinating with vendors and ensuring that all our documents are up-to-date. Your ability to multitask and prioritize will be crucial as you juggle various responsibilities to support our team's success.

📋 Tanggung Jawab Pekerjaan

• Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Handle all administrative tasks, including filing, data entry, and record-keeping.
• Coordinate with vendors and service providers to ensure timely delivery of goods and services.
• Assist with the preparation of reports, presentations, and other documentation.
• Maintain and update company databases and CRM systems.
• Provide exceptional customer service to clients and stakeholders.
• Support the team with any additional administrative tasks as needed.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administrative Science, or a related field.
• Minimum 3 years of experience in administrative or executive assistant roles.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with CRM systems such as Salesforce or HubSpot is a plus.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Fluency in English, both written and spoken.

🛠️ Keahlian

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